Project Coordinator, 50%

Uppsala University

Application deadline

May 19, 2023

Project Coordinator, 50%

Uppsala University, Department of Materials Science and Engineering

Uppsala University is a comprehensive research-intensive university with a strong international standing. Our ultimate goal is to conduct education and research of the highest quality and relevance to make a long-term difference in society. Our most important assets are all the individuals whose curiosity and dedication make Uppsala University one of Sweden’s most exciting workplaces. Uppsala University has over 54,000 students, more than 7,500 employees and a turnover of around SEK 8 billion.

Permanent part-time (50%) position with starting date as soon as possible or as agreed upon.  

A probationary period  6 months may be applied.

The position is located at the Division of Biomedical Engineering in the interdisciplinary research group EMBLA, which is led by Professor Maria Tenje. The group conducts successful and internationally-recognized research in organs-on-chip and droplet-based microfluidics in collaboration with research teams at several different Swedish and overseas universities. We are also running a pilot unit within SciLifeLab that support researchers within life sciences with fabrication and use of microfluidic systems. Research funding has been obtained through several prestigious grants, including from the Knut och Alice Wallenberg Foundation, and European Research Council (ERC). Today we are ~15 people in the group and as we have recently received funding for two new large projects, we are now looking for a service oriented and results-driven project coordinator for administrative support to the research group.

Further information about the research group is available on the website:

Further information about the local unit is available on the website:

Read more about our benefits and what it is like to work at Uppsala University

Work duties

This position is primarily an administrative support function. Your duties will be to organise, structure and develop work routines in the EMBLA research group and the pilot unit. Typical tasks will be: coordinating meetings (both for smaller groups and scientific symposium) and take meeting notes, preparing and reporting on project and group budgets, making travel arrangements, updating websites and social media with new research results and publications and helping with reporting to the university as well as national and international research funders.

Qualification requirements

Doctoral degree in biomedical engineering, engineering sciences, materials science or equivalent education in a similar area as well as documented experience of research within at least one of these areas, since we believe that it is necessary to understand the nature of the research to enjoy this position and to manage the tasks given.

Additional qualifications

Experience in scientific writing. Experience in financial reporting and evaluating commercial potential in research projects is meritorious. Experience from working with funding agencies is highly meritorious as well as documented experience from being engaged in larger outreach events for the general public. Interest and experience with graphic design and scientific illustrations is also meriting.

Since the number of assignments will vary over time, it is necessary that you are flexible in nature and manage to be responsible for several different projects of varying size in parallel and distribute your work time to meet the needs of the role. We require excellent oral and written knowledge of English.

We attach great importance to your personal qualities and you must be independent and not afraid of taking own initiatives, have the ability to lead and run projects and communicate and cooperate with researchers at different levels. We think you like helping your colleagues and take pride in providing service of the highest standards. It is important that you are pedagogical, structured, have good attention to detail and can work effectively both individually and in groups. To enjoy this position, you must be willing to make an effort whenever needed, whether it involves simple everyday chores or more advanced tasks.

Instructions for application

Your application must include:

1) A short letter describing yourself, your previous work experience and why you are suitable for this position.

2) CV (max. 2 pages)

3) A copy of your doctoral degree and your course grades

4) Names and contact details (address, e-mail address and telephone number) of at least two reference persons

5) List of relevant written examples of your work, e.g. publications or reports

The application can be written in English. During the application period, we will continuously read application documents and call for interviews.

About the employment

The employment is a permanent position, a probationary period 6 months may be applied.  Scope of employment 50 %. Starting date as soon as possible or as agreed upon. Placement: Uppsala

For further information about the position, please contact  Professor Maria Tenje, ( or Dr. Susan Peacock (

Please submit your application by 19 May, 2023, UFV-PA 2023/1014.

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Please do not send offers of recruitment or advertising services.

Submit your application through Uppsala University’s recruitment system.

Last updated: 2023-04-12

Content Responsible: Hampus Persson(