Project Coordinator, 50%

Uppsala University

Application deadline

September 15, 2023

Project Coordinator, 50%

Department of Materials Science and Engineering

Uppsala University is a comprehensive research-intensive university with a strong international standing. Our ultimate goal is to conduct education and research of the highest quality and relevance to make a long-term difference in society. Our most important assets are all the individuals whose curiosity and dedication make Uppsala University one of Sweden’s most exciting workplaces. Uppsala University has over 54,000 students, more than 7,500 employees and a turnover of around SEK 8 billion.

The position is located at the Division of Biomedical Engineering in the interdisciplinary research group EMBLA, which is led by Professor Maria Tenje. The group conducts successful and internationally-recognized research in organs-on-chip and droplet-based microfluidics in collaboration with research teams at several different Swedish and overseas universities. We are also running a pilot unit within SciLifeLab that support researchers within life sciences with fabrication and use of microfluidic systems. Research funding has been obtained through several prestigious grants, including from the Knut och Alice Wallenberg Foundation, and European Research Council (ERC). Today we are ~15 people in the group and as we have recently received funding for two new large projects, we are now looking for a service oriented and results-driven project coordinator for administrative support to the research group.

Further information about the research group is available on the website:

Further information about the local unit is available on the website:

Work duties
This position is primarily an administrative support function. Your duties will be to organise, structure and develop work routines in the EMBLA research group and the pilot unit. Typical tasks will be: responsibility for maintaining web pages and social media up-to-date with our research results and scientific events, coordinating meetings (both for smaller groups and scientific symposium) and take meeting notes, making travel arrangements, preparing and reporting on project and group budgets with support of the financial officers at the department and helping with reporting to the university as well as national and international research funders.

Qualification requirements
Doctoral degree in biomedical engineering, engineering sciences, materials science or equivalent education in a similar area, since we believe that it is necessary to understand the nature of the research to enjoy this position and to manage the tasks given.

We require excellent oral and written knowledge of English.

Additional qualifications
Interest and experience with graphic design, scientific illustrations and research communication is highly meritorious as well as documented experience in arranging outreach events for the general public. Experience in scientific writing. Experience in financial reporting and evaluating commercial potential in research projects. Experience from working with funding agencies.

Since the number of assignments will vary over time, it is necessary that you are flexible in nature and manage to be responsible for several different projects of varying size in parallel and distribute your work time to meet the needs of the role.

We attach great importance to your personal qualities and you must be independent and not afraid of taking own initiatives, have the ability to lead and run projects and communicate and cooperate with researchers at different levels. We think you like helping your colleagues and take pride in providing service of the highest standards. It is important that you are pedagogical, structured, have good attention to detail and can work effectively both individually and in groups. To enjoy this position, you must be willing to make an effort whenever needed, whether it involves simple everyday chores or more advanced tasks.

Last updated: 2023-08-30

Content Responsible: David Gotthold(